Trade Show Project Management Services
Your dedicated partner for seamless trade show exhibit execution—from strategy to show floor success.
We'll Take Care of It
Planning a trade show display involves countless details, deadlines, and decisions. Vivid Exhibits provides comprehensive project management services that streamline every aspect of your trade show exhibit program. Your dedicated project manager becomes an extension of your team, coordinating all moving parts so you can focus on what matters most—engaging attendees and generating results at your events.
Comprehensive Project Management Services
From initial planning through post-show wrap-up, our project management team handles every detail of your trade show exhibit.
Booth Strategy
Effective trade show exhibits start with a solid strategy. We work closely with your team to address every detail of your trade show exhibit. Your dedicated project manager guides you throughout the process, ensuring your trade show booth perfectly aligns with your marketing objectives, budget parameters, and ROI goals.
Booth Design Coordination
Innovative booth design that delivers results. Our team collaborates with you to create a custom design that captures your brand essence. Your project manager ensures every element—from graphics to LED video walls—aligns with your goals, providing a seamless experience from concept to execution.
Forms Administration
Our mission is to reduce your stress by managing the details that pull you away from your objectives. From tedious paperwork to show forms, exhibitor manuals, and deadline tracking, we handle it all—providing you with a seamless turnkey experience for every trade show and convention.
Show Services Coordination
Navigating show contractors can be challenging and costly. Let us take care of the hassle while saving you money. We manage drayage, electrical, rigging, internet, carpet, furniture, and other show services—ensuring everything runs smoothly and you’re billed accurately at every venue.
Installation & Dismantle
Our experienced installation teams handle professional setup and teardown at every venue. Your project manager coordinates labor scheduling, union requirements, and supervision to ensure your booth is installed correctly, on time, and dismantled efficiently after the show closes.
Storage & Organization
Booths require significant space, and we offer ideal storage solutions in our climate-controlled warehouses. Your project manager coordinates the entire process, ensuring your exhibit is securely stored, inventoried, and maintained between trade shows at one of our many locations nationwide.
Benefits of Dedicated Project Management
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Time Savings
Free your team from managing countless trade show details. Your project manager handles coordination with vendors, venues, and show services—giving you back hours every week to focus on core business activities.
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Cost Control
Our expertise in show services, shipping optimization, and vendor negotiation consistently saves clients money. We identify cost-saving opportunities and prevent expensive mistakes before they happen.
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Single Point of Contact
One dedicated project manager coordinates every aspect of your exhibit program. No more juggling multiple vendors—we streamline communication and accountability.
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Stress Reduction
Stop worrying about deadlines, logistics, and show details. We track every task, manage every timeline, and handle every challenge so you can exhibit with confidence at every event.
Our Gallery
Ready to design your upcoming trade show exhibit? Reach out today to begin.
Our Project Management Process
From your first trade show to your twentieth, our proven process ensures consistent, successful execution.
1
Discovery & Planning
We learn your objectives, budget, trade show schedule, and brand requirements. Your project manager develops a comprehensive plan tailored to your program.
2
Design & Production
We coordinate booth design, graphics production, and fabrication timelines. Every element is tracked and managed to meet your deadlines.
3
Pre-Show Coordination
Show services are ordered, shipping is scheduled, and installation teams are booked. We handle all forms, deadlines, and venue requirements.
4
Show Execution
Your exhibit is installed professionally and on time. Our team remains available throughout the event for any support needs.
5
Post-Show Wrap-Up
Dismantling, return shipping, and storage are coordinated seamlessly. We provide recap reporting and begin planning your next trade show.
LED Video Wall Booth Rentals for Trade Shows & Events
Elevate your trade show or event with Vivid Exhibits' superior LED video wall booth rentals. We offer a vast array of high-resolution LED video wall tiles that can be arranged as standalone displays or seamlessly integrated into custom trade show booths and sponsor exhibits.
Our complete LED video wall display solutions are designed for conferences, expos, and live events—ensuring maximum visibility, impact, and flexibility. Modular, scalable, and brand-focused, our LED video wall booths can adapt to events of any size, from single shows to multi-city tours.
With Vivid Exhibits, you gain a trusted partner that provides professional LED video wall display rentals and integrated booth solutions, creating memorable, high-impact experiences.
Why Choose Vivid Exhibits for Project Management
Industry Expertise
Our project managers bring years of trade show experience across hundreds of events and venues nationwide. We understand the nuances of union labor, show contractor relationships, and venue-specific requirements that can make or break your exhibit success.
Dedicated Support
You’re never passed between departments. Your dedicated project manager knows your brand, your booth, and your goals intimately. They’re your single point of contact from first call through final dismantle at every trade show.
Nationwide Reach
Whether you’re exhibiting at McCormick Place in Chicago, the Las Vegas Convention Center, or any venue across North America, our network of installation teams, storage facilities, and vendor relationships ensures consistent quality everywhere.
Turnkey Solutions
From exhibit design and fabrication to LED video wall rentals, storage, and installation—we offer comprehensive services under one roof. Your project manager coordinates everything, eliminating vendor fragmentation and communication gaps.
Proactive Communication
No surprises. Your project manager provides regular status updates, deadline reminders, and budget tracking. We identify potential issues before they become problems and keep you informed every step of the way.
Strategic Partnership
We’re more than coordinators—we’re strategic partners invested in your trade show success. We offer recommendations, share best practices, and continuously look for ways to improve your exhibit program results and efficiency.
Frequently Asked Questions
Ready to Simplify Your Trade Show Program?
Let Vivid Exhibits handle the details while you focus on results
Vivid Exhibits | Trade Show Project Management & Exhibit Services
Serving trade shows, conventions, and conferences nationwide
